Created on: 30 May 2012 | Last modified: 28 Aug 2020
The Educational Institute of Scotland (EIS) are committed to protecting and respecting your privacy.
This privacy statement explains how we use any personal information we collect about our members and website users.
We collect personal information about you when you: join the EIS as a member; register to use the member section of our website; update your membership record; complete member surveys; and provide feedback on one of our online forms.
The information we collect includes: your name; date of birth; address; contact details; employer; place of work; bank or building society details; National Insurance number; and trade union membership. We also collect information regarding protected characteristics for the purpose of monitoring equality and diversity.
Most of the information we collect about you is provided by you. We collect information on how you use our website using cookies.
The EIS use your personal information to assist us in providing an effective and supportive trade union service. This involves:
Processing your application and registering you as an EIS member, probationer or student teacher.
Registering you to access the EIS member section.
Monitoring your subscription payments.
Informing you of trade union activities.
Ensuring you receive representation and support.
Please note that during the Covid-19 pandemic the EIS may collect names and telephone numbers from anyone who visits their offices or events. The purpose of collecting such data is to ensure that we can assist with any “track and trace” efforts if someone who attends our offices or events has a positive diagnosis for Covid-19 and we are contacted by a third party. We would only provide your contact information to a third party for the purposes of tracing you and tracking the spread of Covid-19 and we would inform you as soon as practicable after sharing your data with that third party. We shall retain any data (names, telephone numbers) collected specifically for track and trace purposes for the duration of the pandemic and shall delete such information shortly after an announcement by the Scottish Government that the pandemic has ended (in any event within 1 month of the announcement).
The lawful basis for this processing is the EIS pursuing our legitimate interests as a trade union. The EIS may also have a legitimate interest in processing your information for other purposes such as sending you the SEJ magazine and alerting you to trade union campaigns.
The information you provide to us can be accessed by our employees who are authorised to access our membership database. Local Association Secretaries and Local Association staff also have limited access to our membership database.
When necessary for operational purposes, we may also securely share your information with third parties, for example:
PM Solutions in order to post the SEJ magazine and other communications to you.
People Value (EIS Extra discount card) and other benefits providers.
Our external solicitors.
We only ever share the information which is necessary to achieve the operational purpose.
Any information sent to the EIS is protected using robust industry-standard security methods ensuring data is safeguarded whilst being sent over unprotected communications paths such as the internet. When it reaches us, we store it securely and only provide access to those authorised. Although we safeguard your personal information once received, the EIS cannot guarantee the safety of any personal information whilst it is in transit to us.
Our security measures include:
EV SSL certificate to provide a maximum secure internet connection
Industry standard Next-Gen firewalls
Encryption of data where appropriate
Penetration testing of systems
Internal policies setting out our data security approach
Training for employees on security and privacy
We shall retain your personal information for 7 years from the date your membership expires in order to comply with our legal and accountancy obligations.
After that period, we shall retain only sufficient data to enable us to evidence your part membership of the Institute, for the purpose of validating any post-membership entitlements.
You have a number of rights with regards to your personal data. You have the right to: access your personal data; rectification or erasure of your personal data; request that processing is restricted; object to processing; as well as in certain circumstances the right to data portability.
If you have provided consent for the processing of your data, you have the right (in certain circumstances) to withdraw that consent at any time which will not affect the lawfulness of the processing before your consent was withdrawn.
You have the right to lodge a complaint to the Information Commissioners’ Office if you believe that we have not complied with the requirements of the GDPR with regard to your personal data.
Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity.
For further information visit www.aboutcookies.org or www.allaboutcookies.org.
You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. However, in a few cases some of our website features may not function as a result.
Post: The Educational Institute of Scotland, 46 Moray Place, Edinburgh, EH3 6BH.
Tel: 0131 220 2268